Each business tries to cut as much cost as it can to it keep a higher ROI. The budget of an organization on information technology is headache-inducing for the finance department. IT costs are an expensive aspect of many organizations’ budgets. It seems like these costs are fixed, and hence it is difficult to cut the IT costs. However, IT costs might appear fixed but they are not. When looking at the budget of most IT service companies, personnel costs are the predominant expenses. Multiple strategies can be followed to cut labor costs. Reviewing software agreements will also help you in cutting some costs. Many IT companies are filled with personnel, which happens over time but is suboptimal from the cost point. It is essential to understand the current circumstances and set the right target for costs to improve the ROI of the business.
Here are some ways to reduce costs;
- Set the expectation that the replacements will be one level lower than the person who leaves. This is a practiced way to keep your organization’s cost-optimized. However, you should keep an exception process to deal with some unique circumstances as this might not always be possible in the organization serving IT consulting services.
- When your organization has attrition, you can plan to hire a certain number of college graduates. All you need to do is find a local college and develop a good relationship with the college placement officer and keep recruiting there consistently. You can also hire interns to find good talent.
- Reduce the use of offshore resources. Offshore might be cheaper but use offshore only where it is appropriate and ask them to use personnel in other ways. There are services, which can be performed in the organization rather than using offshore resources. There are travel costs incurred that are not considered in due time, and there are other techniques other than offshore, which can be more effective.
- The hardware your organization is currently using maybe underused, have lost productivity, and need refreshing. Try to run applications on less expensive devices or replace expensive server equipment by linking together several computers. Another way of reducing costs while providing consistency is to standardize platforms.
- Relook at your software agreements. There is a possibility that your employees are no longer using the software for which you own a subscription; you can remove it. The provide may move you onto a new offering, and you can renegotiate a subscription. There might be unique and better pricing policies available now.
- Another way to cut the cost of IT infrastructure is to move to the cloud. It will be a fraction of the cost if you run software on the cloud. Replacing an on-premises server by moving data to the cloud can also cut costs. There will be also be saving of utilities from not having to power the components which are replaced.
Ultimately, the best way to optimize your IT costs is to go for a technology audit. With the constantly changing IT and evolving technology, your uses of certain elements keep expanding and shrinking. An IT expert can give you an overview of all the services and software you use and figure out the areas to streamline.